- Application for registration of birth should be submitted within 3 months of the birth.
- The birth of the child should have taken place in Sultanate of Oman or Yemen (accredited).
- The father or mother of the child should be a citizen of Sri Lanka at the time of child’s birth.
- The father or mother of the child (Who is a Sri Lankan) can apply for registration of the birth.
Parents are requested to forward two sets of applications (a-f) and two sets of photocopies of originals of the following documents (g-k).
FOR REGISTRATION OF BIRTH
- Prescribed form “Citizenship – 1” Registration of Birth outside Sri Lanka.
- Prescribed form “B4” (If application is submitted within 3 months of the child’s birth).
- Prescribed form “B6” (if application is submitted after 3 months of the child’s birth)
(Forms “B4/”B6” and “Citizenship – 1” to be completed and signed by one and the same parent. Two signatures are required on the overleaf of Form “B4/”B6” one over the “ informant” and the other across the cage – no stamp is needed.( Do not sign the declaration appearing soon after clause 10 of B6, as this has to be completed by the Embassy official only) .
- Declaration of Sri Lankan parent/s of a child born outside Sri Lanka.
- If the child’s birth was not registered within one year of the birth, a letter signed by both parents, giving reasons as to why it was not registered within the first year of birth.
- Document titled “Affidavit relating to Paternity and Declaration of Citizenship” if parents are not legally married at the time of child’s birth.
- Original Birth Certificate of the Child (Where the names of both parents appear) issued by the Competent Authority in Sultanate of Oman where the child was born.
- Original Marriage Certificate (not translations) of parents with 2 copies.
- Original Birth Certificates (not translations) of parents with 2 copies each.
- Valid passports of both parents (applicant’s Sri Lanka passport) together with 2 copies of photo pages renewal pages, current visa pages and alteration pages of each passport.
NOTE
- Birth Certificate under the Consular Function Act (issued by Registrar General) will be issued by this Embassy. After the birth is registered the Certificate will be handed over to the applicant’s father or mother.
- Certificate of Registration under the Citizenship Act (Citizenship Certificate) is issued by the Citizenship Division of the Department of Immigration & Emigration Colombo.
The parents will be notified once it is received. ( to be collected personally from this Embassy. )
- Parents can apply for a separate Sri Lanka passport issued by the Immigration Department for the child after receiving the Birth Certificate (Consular Certificate) and with the payment receipt for the Citizenship certificate.
- Parents who intend to travel (return) Sri Lanka on emergency, can request for an NMRP (Non-Machine Readable Passport) issued by the Embassy, for the return journey of the child only.
For a Non Machine Readable Passport (NMRP) for the new born child
- Form “K” IM 35” with one photograph pasted at the top (Signed by one right hand corner of the first page.)of the parents & attested Form IM 35 B – Photo Signature card with 2 photos by Diplomatic Officer in the Embassy
- Child’s Birth Certificate with one photocopy.
- Parents Marriage Certificate.
- A letter signed by both parents giving their consent to issue a separate travel document (NMRP) for the child.
Consular Division
Sri Lanka Embassy
P.O.Box 95, P.C 115
Sultanate of Oman
(Tel # 24697841/2)
Following original documents are required appropriately.
- Birth certificates.
- Decree(s) if either party is divorced (certified by Consular Division, MEA/CMB.)
- Evidence of parental consent in the form of sworn affidavit stamped by Gramasevaka/Divisional Secretariat/Consular Division, MEA/CMB.
- Death certificate of former spouse(s) if either party is a widow/widower. (certified by Consular Division, MEA/CMB).
- Certificate concerning any names changed by deed poll.
- An affidavit of civil status signed by a solicitor, stating that neither the bride nor the groom had been previously married and that there is no legal objection to the marriage
.
- Valid passports and resident visas.
- Notice of Marriage form duly filled.
- Two witnesses and their original passports.
Consular Division
Sri Lanka Embassy
P.O.Box 95, P.C 115
Sultanate of Oman
(Tel # 24697841/2)
1. Application forms for new passports in lieu of lost passports/damaged passports can be obtained personally form the Consular Division or from website :
www.slemb.org.om
Please read instructions before completing the applications.� (Important)
- Form “K”
- All cages from 1-20 are to be filled. The certification (attestation) should be done by a Diplomatic officer of the Embassy, in the second page after the declaration of the applicant,
- Three colour photographs 3.5 cm x 4.5cm are needed. One photograph to be attached to the form “K”.
- The form “IM 35b” should be attested by the same diplomatic officer, who has signed the form “K”. The other two photographs should be pasted within the borders of two cages. (Do not staple or pin).
The Attester’s signature and stamp (seal) should be placed over the “Verification photograph”.
- The signature of the applicant should be placed well within the two cages. The Attester should sign the declaration and place his/her seal(stamp) and date. If there is a change in signature of previous passport and the application form a separate declaration should be submitted.
REQUIREMENTS
In addition to the above forms Original documents with (02) set photocopies of the following should be submitted.
- Copy of the previous passport of the applicant
- Alteration and observation page of the previous passport of the applicant
- Original Birth Certificate (Translations are not considered as orginal Birth Certificates)
- Duly completed Form “D”
- Police Report - confirmation for the loss of passport
- Professionals should produce appropriate professional certificates (Certified by Ministry of External Affairs(M/EA)/Consular Division in Sri Lanka) and a letter from the employer to include such professions
- Original Marriage Certificate with 2 photocopies of the applicant and the spouse’s passport, if the name after marriage (surname) to be changed.
- Photographs of the applicant. – (The photographs should have been taken within the duration of three (03) months and it should be “direct face” both ears must be visible)
- Payment of fees could be made in cash at the counter, Please note that personal cheques and ATM card will not be accepted
IMPORTANT
Passports are issued by the Controller General of Immigration & Emigration in Colombo. It takes around eight weeks (8) to issue a passport; you will be notified by this Embassy when the passport is received.
- The Embassy is not responsible for any documents lost in the post.
- Any enquiries relating to the issue of passports should be made between 0800hrs and 1400 hrs on working days
Please note that submission of forged documents and making false declarations relating to the citizenship status or regarding the lost/damaged passports is an offence. Refund of fees is not possible in such instances.
Consular Division
Sri Lanka Embassy
P.O.Box 95, P.C. 115
Sultanate of Oman
(Tel #24 697841/2)
Validity of a passport cannot be extended beyond 10 years from the date of issue. In such cases or if there are no pages for visa endorsements a new passport should be obtained. Applications for new passports should be made well in advance of the expiry of the current passport.
1. Application Procedure
Please read these instructions before completing the forms.
Important
(I) Form “K”
a) All cages from 1-20 are to be filled. In the second page after the declaration of the applicant, the certification (attestation) must be done by a diplomatic officer of this Embassy. Attester’s Official Frank/Stamp must be placed below his signature.
b) Three(3) colour photographs 3.5 cmx4.5 cm are to be enclosed. Photographs should be identical. Two (02) photographs are to be attached to the form “K”. One of them should be certified overleaf by the same diplomatic officer of this Embassy stating that “I certify that the photograph appearing overleaf is of Mr./Mrs….”. His signature, date and official Frank/Stamp should be placed below the certification.
c) The photographs should be pasted within the borders of two cages Do not staple or pin . The Attester’s signature and seal should be placed on the “Verification Photograph”.
d) The signature of the applicant should be placed well within the two cages. The Attester should sign the declaration and place his seal and the date.
2. Requirements to be met by applicants
a) Duly filled form “K” and certified photo as above (i) (b) should be submitted.
b) To change or include the profession in the passport, the original professional certificate certified by the Consular Division of the Ministry of External Affairs (MEA)-(Sri Lanka) should be submitted.
c) To change the name after marriage - the Marriage certificate certified by the Consular Affairs Division, MEA - Sri Lanka, and the passport copy of the spouse should be submitted.
d) Documents relating to the present visa status of the applicant (if it is not stamped on the passport).
e) All original certificates will be returned to the applicant after perusal.
3. To obtain a separate passport for a child, under mentioned documents should be submitted in addition to Form “K” and photo signature card.
a) A letter signed by both parents giving consent to issue a separate passport to the child. If parents are divorced or separated an original copy of the court decision/guardianship (certified by the Consular Division/MEA-Sri Lanka) with two photocopies is required.
b) Current passports of both father and mother should be produced with two photocopies (parent and the child should be present at the Embassy)
c) In case of a guardian applying for a passport for a child, the guardian must produce the legal document to prove the guardianship (certified by the Consular Division/MEA-Sri Lanka).
d) Original Sri Lanka birth certificate and, if the child was born outside Sri Lanka the citizenship certificate with 2 photocopies also should be enclosed. If there is an inability to submit the copies of the citizenship certificate please submit the Birth Certificate issued by this Embassy and the copy of the cash receipt which was issued for the payment of fees for registration of Birth under citizenship Act (5/2).
4. Other Relevant information
a) Regular passports are issued only by the Controller of Immigration and Emigration in Colombo. Usually it takes six (6) to eight (8) weeks to issue the passport after submitting an application.
b) Current passport should be submitted along with the application and it will be returned to the applicant at the same time. Payment receipts and the current passport should be submitted for cancellation at the time of collecting the new passport.
c) Once the new passport is received from the Controller of Immigration & Emigration in Colombo, applicant will be notified by this Embassy.
d) The Embassy is not responsible for any documents lost in the post.
e) Any enquiries relating to the issue of passports should be made between 0800 and 1400 on working days.
Payment should be made in cash at the counter. Please note that personal cheques or ATM cards will not be accepted.
PLEASE NOTE THAT SUBMISSION OF FORGED DOCUMENTS SUCH AS THE BIRTH CERTIFICATE OR THE NATIONAL IDENTITY CARD AND MAKING FALSE DECLARATIONS RELATING TO THE CITIZENSHIP STATUS IS AN OFFENCE. FEES WILL NOT BE REFUNDED IN SUCH INSTANCES.
Consular Division
Sri Lanka Embassy
PO Box 95
PC 115
Sultanate of Oman
Tel: 24697841/24697842
